Organization and Work Flow

Some of the biggest questions we get at the studio is what is the best way to stay organized with all of your clients and how to have a steady work flow. It is really all about finding what works for you but I am going to share some things we do at the studio. When getting organized you want to think to yourself – is your studio going to grow? ie: a few years down the road will you be hiring employees to work with you. If the answer is yes then you need to make sure the way you organize is not only easy for you to understand but also anyone else that will come into your studio to work.

The biggest thing that we use is Mobile Fotographer. It is our studio management software that has a calendar so we know when all the shoots are. It is web based so everyone in the studio can look anytime to see what is going on. Inside Mobile Fotographer is the Production Workflow. This is the main area where all of our current client orders are listed.

 

As you can see each current client is listed along with where their order is. You can also assign a color to the client for who’s job it is in the studio. For us this works because at any time you can log in and see where the clients order is.

Another thing that is important is communicating to your employees what needs to be done. For that we use the To Do List in Mobile Fotographer. This is a great tool to have especially if you are gone and need to write down a few things for your employer to do.

 

This is of course just one of the ways to stay organized. You need to find what works best for your studio. Once you have that down you will be amazed and surprised how smoothly things go. Good luck!

 

 

Signing out,

Essie

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Portlandia

A while back some people from the show Portlandia came into the studio wondering if they could use the large images of Kevin’s bridal covers. They were shooting an episode in a bridal boutique and needed them for the set. Well the episode finally aired! Below is a screen capture of the images and CLICK HERE to watch the clip of the video with Kevin’s images in the background. Pretty awesome!

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adversiting

Yesterday we had a quick tip with Kevin talking about advertising vs. portrait photography. He said he was going to show you the idea he had for the shoe client he was hopefully going to get. So as you can see below is the image Kevin took with the type under it. Now keep in mind this is not the final product. Kevin sent this with a few other shots put together to the art director to get his point across.

Advertising is a whole other beast compared to portrait photography but if it something you are interested it is well worth getting in to.

 

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The set up for the shoot called “Suffer”

I recently shot a small ad campaign for a local designer while I was teaching at After Dark Tucson.

Shooting in front of a group at a seminar entailed a few problems.

The Specifications:

One was shooting with a bunch of people watching and trying to teach at the same time. Time was a consideration too. Each shooting “pod” was an hour and half long, so I had to make sure I could shoot 6 shots in 3 hours. This meant that all the locations had to be close to the hotel that After Dark was in, as the model had to change 3 times in an hour and a half.

I also wanted to push myself out of my comfort zone too. I don’t do a lot of flash outdoors, so I thought this would be a good way to stretch my skill set. We all get comfortable, and stay within what we like. I wanted to push through the comfort.

Then there was the issue on how to actually light it. I wanted to use my studio strobes, but I thought it would be more interesting for the attendees to see it done with equipment they use. I decided that speed lights would be the way to go here. This in itself had issues, as they aren’t as powerful as studio strobes.

So here was the basic lighting set up.

I used an SB900 flash as my main light, and two SB800 flashes as my kicker lights with the sun in every shot. I also used my SU400 to control the power output of each flash from the camera.

Now for the most important part…..I used Radio Poppers to fire each flash wirelessly! Without my Radio Poppers, this shoot could not have happened. Both Nikon and Canon’s control systems work with infrared and it is line of site. It also doesn’t work so well in bright sun. If the model would have been between me an the flash, the flash would not have fired. With the Radio Poppers, I didn’t have on misfire!

Using speed lights also slowed my shooting pace down a lot. I tend to shoot pretty fast, but I had to slow down so I didn’t over heat the flashes and so that they were at full output when I shot.

The whole shoot was shot in manual, as I needed to be able to control the output of each flash independently. I tested this before the shoot and found that ITTL just wouldn’t cut it. It kept trying to make a “normal” image, and I wanted surreal.

The Concept:

When we had the model trying on the clothes, we has another issue. There was really nothing to tie the story together. We had coats, dresses, and skirts. There just wasn’t a theme. So I started to brain storm with my studio manager Essie. I was saying that it needed something to bring all the shots together, and then she came up with the brilliant idea of a stuffed animal.

Then my head started to spin. Why in the world would this woman in these amazing clothes have a stuffed animal with her? Well, fashion is fun and funny in that anything goes. So I went off on one of my tangents.

So here is the back story to the shoot.

We went to a mental institution and found this amazing model. The only way she would feel comfortable shooting was if she had her stuffed animal with her to make her feel safe. It had to be with her all the time, so it was in every shot. At the end, we had a death scene and we simulated it by having her stuffed animal ripped up.

By telling the model this story, she had something to go on besides just modeling. Nicole, our model did an amazing job, as did the hair and make up artists.

I also want to thank Dave at After Dark for pushing me. If you have never been to an After Dark event, you need to go. It’s just unreal how much information you can get in 3 days and nights.

 

Kevin

 

Here are the rest of the shots.

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More from After Dark

Here are some images I snapped from my phone at After Dark

 

Kevin doing a critique with some other mentors

 

Kevin talking about fashion photography with some other mentors

 

 

Hallway fashion shoot with Kevin at midnight!

 

 

One of my shots from my phone. We went outside and the power wasn’t working so we opened the iPad and turned on the flash on the iPhone. amazing! Kevin then got out his flash and I just so happened to click my button at the same time his flash went off. Pretty good timing!

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Behind the scenes of a NYC fashion bridal shoot

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